Terminology

Company refers to Venue and Events Seach Limited T/A The Christmas Party Company

Client refers to the individual or Company

Guest refers to those attending any event

Lead Booker refers to the person who signs the booking form or the person delegated by the lead booker

Booking

a. A signed booking form is required to confirm any event – however a deposit may also be required, please refer to your booking form for details.
b. A signed booking form serves as confirmation that the Terms & Conditions have been read and that the party contracting, and all guests agree to abide by these terms and conditions.
c. Any monies paid are non-refundable or transferrable upon cancellation.
d. Booking changes/cancelation are only acceptable when received from the lead party organiser on the account
e. Numbers can increase at any stage subject to availability. Once numbers increase, any subsequent reduction in numbers will be charged for in line with our cancellation terms
f. An invoice will be sent for any deposits/balance, payment terms will be shown on that invoice.

Cancelation

The Company may cancel the bookings under the following circumstances and for which the Company will not hold responsibility for any third-party costs associated with your event including, but not limited to accommodation and travel

1. If the premises or any part of it is unavailable due to circumstances outside of its control or any other event outside its control
   b. If the Client becomes insolvent or enters into liquidation or receivership.
   c. To avoid breach of these conditions.

Should the client wish to cancel all or part of their booking this can only be accepted by the person who has signed the contract and must be made in writing, either by email or post. We cannot accept cancellations over the telephone.

1. more than 14 weeks prior to their party the deposit is non-refundable or transferrable and cannot be used for any other goods or services provided (including but not limited to the balance payment or drinks orders).
2. After 14 weeks the full balance must be paid if not paid nor will it be refunded if it has been paid and cannot be used for any other goods or services provided
3. After 14 weeks any other cost which might be associated with your cancelation
   
   

5. Liability

a. The Company will be liable to the Client and/or persons attending the function for injury to persons, or loss or damage to property only where and to the extent that it has been negligent but otherwise will be under no liability to them whatsoever.
b. The Client will be liable for any loss or damage to the Company’s property, premises and/or equipment (including equipment hired for their use), or injury to any person including the Company’s staff and shall indemnify the Company against any loss or liability (other than the Company’s liability in 5.a) arising from the function.
c. The Client is advised to consider arranging insurance for the event covering cancellation, public liability and loss or damage to its property and that of persons attending the function.

6. General

a. The Company will take all reasonable steps to fulfil bookings to the best of its ability and in accordance with the details provided. However, it reserves the right to provide alternative services of at least an equivalent standard at no additional costs to the Client.
b. The Company reserves the right to pass onto the client any additional costs incurred by them in respect of goods and services requested during the course of the function or caused by the Client not adhering to the agreed times of services.
d. Details shown on the web site are only by way of example – details of a clients event are shown on booking paperwork however it reserves the right to alter or substitute any service, facility, or amenity without notice if necessary.
e. Not withstanding anything contained in these Terms, the Company will not be liable for any failure to perform its obligations due to Force majeure incidents to include but not exclusively Strikes and other industrial action(s) Fire /or floods at or near the premises Civil unrest, dispute, or commotion Act of God Legal action against the Company, not resulting from its negligence, preventing the supply of services.
f. Any damage to equipment hired in on a client’s behalf by BPE is subject to the client being recharged for any breakages or losses that occur. This charge however will only be levied if losses or breakages occur to over 5% of any item hired.
g. If there are queries on any part of an invoice, the Client will pay the undisputed balance of the sum owing on the date due and the remainder on resolution of the query.
h. The Company reserves the right to take photographs and videography which may or may not be used across our Social Media and Marketing platforms
i. This agreement shall be subject to the law of the country in which the premises is situated.
j. These Terms and Conditions and Booking Forms supersede all previous versions.
k. At the events all items are left at the clients and guests’ own risk, including parked vehicles
l. The Company is not liable for any belongings left at the venue and all belongings are left at the owners own risk
m. We reserve the right to review these terms and conditions from time to time to reflect changes in relevant laws and regulatory requirements.

8. Privacy

a. The Company undertakes that it shall work according to it’s privacy statement 

9. Client use of the Premises

The Client and guests attending the event shall:
a. Comply with all licensing, health and safety and other regulations relating to the premises.
b. Not bring any dangerous or hazardous items onto the premises and to remove any such items promptly when requested to do so by a member of Company management or any other such authorised person.
c. Not consume or bring any food or drink on the premises not supplied by the Company or its authorised caterers, without the Company’s prior written consent.
d. Not act in any improper or disorderly manner, leave promptly at the appropriate time, and comply with any reasonable request by the Company’s employees.
e. Any person or item in breach of these conditions may be refused admission to or be removed from the premises

10. The Event

a. A supplement charge will be applied for Kosher meals
b. We reserve the right to make changes to the menu due to shortages, we will endeavour to provide alternative options and substitutions of an equal to or higher standard at no additional cost to the client.

c. Menu choices and Dietary requirements need to be advised by the lead party organiser on the account 2 weeks prior to the event to make sure we can cater sufficiently. Please note we cannot guarantee that menus do not contain nut derivatives and other allergic reaction so it’s the responsibility for the lead party organiser to inform us of any issues so we can find alternatives.